Office Manager

OFFICE MANAGER

Raleigh, North Carolina (On-Site)

Giles Flythe Engineers, Inc. is looking for an Office Manager for our Raleigh, North Carolina office. We are a dynamic and growing small local civil engineering firm seeking a highly organized and motivated Office Manager to support our team and contribute to our ongoing success. We are looking for a skilled Office Manager to oversee the day-to-day operations of our office and ensure a smooth and efficient working environment. We are looking for someone with strong communication skills and excellent customer service who enjoys and thrives in working in a fast-paced environment.

This is an in-office, full-time position with limited remote work available. The schedule in the office would be 8:00 am to 5:00 pm.

THE WORK YOU WILL PERFORM:

• Answer telephone calls and respond to emails from customers and clients promptly and professionally.
• Maintains inventory of office supplies; orders new supplies as needed.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Create and send proposals to clients for company services.
• Manages and maintains company vehicles, ensuring vehicles are safe for staff:
  • Coordinating and scheduling all routine vehicle maintenance or emergency repairs.
  • Managing vehicle licensure, registration, and transponders.
  • Developing relationships with vendors to enhance efficiency.
• Facilitate the cleaning, maintenance, and repair of office equipment.
• Prepare invoices using QuickBooks.
• Maintains and orders kitchen snacks, beverages, and supplies.
• Performs other related duties as assigned.

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Bachelor's Degree or Associate's Degree with a minimum of three years of relevant experience or High School Diploma with a minimum of five years of relevant experience. Experience in construction firm or civil engineering firm is a plus.
• Excellent written and communication skills.
• Customer service experience.
• Experience answering telephones.
• Experience using Microsoft Office (Word, Excel, Outlook) required.
• Experience using QuickBooks is a plus but not required.
• Ability to multitask and work efficiently in a fast-paced environment.
• Team player attitude with the willingness to adapt and learn new responsibilities and tasks.
• Ability to sit for extended periods.
• Valid Driver's license with good driving record.

ABOUT GILES FLYTHE ENGINEERS (GFE)

Giles Flythe Engineers, Inc. was founded in 2003 with a focus on evaluating buildings and site improvements. We specialize in working with property owners and community associations in problem-solving, repair/maintenance planning, pre-purchase due diligence, cost estimating, and structural design. We work with thousands of properties each year including all types of commercial real estate, high-rise condominium properties, townhome communities, and single-family residential properties. Our clients include commercial real estate investors/owners, homeowners, community associations, general contractors, and architects.

OUR TEAM

Our team has a wide range of relevant engineering experience including environmental engineering, structural engineering, site civil engineering, land development, stormwater engineering, mechanical engineering and building envelope evaluations. We have a highly collaborative culture which enables us to readily draw from the experience and expertise of our team. We embrace a decentralized leadership structure relying on empowered autonomous team members to make most decisions.

WHY WORK FOR GFE?

Giles Flythe Engineers offers a collaborative work environment with a competitive salary commensurate with experience, a clearly defined bonus plan based on individual performance. We offer health insurance (medical, dental and vision), 401k, paid holidays, paid time off, tuition reimbursement, training and professional development, and gym membership reimbursement. As we continue to grow, we anticipate many future opportunities for career growth and development.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Current Openings for Office Manager Jobs at Giles Flythe Engineers